Certified transmission to AADE, from inside your ERP
How a document leaves ApsidaERP, what the tax authority sends back, and what you need to get started.
What the tax authority requires
Under myDATA, every business keeps its income and expenses electronically with AADE, the Greek tax authority. Each document you issue has to be transmitted and receive a MARK — the unique registration number proving AADE has it.
There is more than one way to do that. One is to issue as normal and then upload files, or key everything in again on the AADE portal. The other is to let a certified e-invoicing provider handle it at the moment of issue. ApsidaERP takes the second route.
Transmission runs through the API of Primer Software IKE, a certified provider, and ApsidaERP is certified by them to transmit documents. You do not need a second invoicing application sitting next to your ERP.
The path of a document
Five steps, of which you perform only the first and the last.
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You issue the document
You pick the client, the items and the VAT rate inside ApsidaERP, exactly as you would in any invoicing program.
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It leaves for the provider
On save, the document is sent to Primer Software over their API. You export no file and upload nothing by hand.
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It is signed digitally
The provider marks the document and transmits it to AADE as a certified body.
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The MARK comes back
AADE answers with the unique registration number. ApsidaERP writes it onto the document and marks it as submitted.
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You hand it to the client
The finished document carries the provider's mark and is ready to print or send by email.
If the AADE service is not answering at that moment, the document is issued as normal and queued. Transmission completes as soon as the connection is back. The dashboard shows how many AADE signatures are still pending, so you never have to go looking.
Digital transport documents
The movement of goods is going digital too: a delivery note is no longer a slip written out in the warehouse, but a document transmitted before the load leaves and updated once it arrives.
In ApsidaERP, the digital transport module covers:
- issuing a delivery note with transmission to AADE,
- tracking the load through to delivery,
- linking the note to the invoice that follows it.
Because stock and documents live in the same system, the note does not have to be written out again to become an invoice.
Digital client registry
In some sectors it is not enough to issue the document at the end. You have to record the arrival of the vehicle electronically the moment it comes in, and its release when it leaves — before anything is issued.
A digital client registry is currently mandatory for:
- Vehicle repair garages
- Vehicle rental and leasing
- Parking facilities
- Car washes
If your business is in one of these sectors, the digital client registry is not optional — and it is often the reason people start looking for software in the first place.
ApsidaERP has it as its own module, alongside the ordinary client registry. You record the vehicle's arrival once; by the time you come to invoice, the client and the job are already there and you do not key the same details again.
What you need to get started
Less than you would expect. You do not log in to TaxisNet and you do not declare a provider yourself. The steps towards AADE are handled by Primer Software. You supply your company details once and approve the paperwork at the end.
What you give us
- company name and trading name, activity, VAT number, tax office and GEMI number,
- the registered address: street, number, city and postcode,
- email, landline and mobile number,
- the legal representative's first name, surname and VAT number.
What happens next
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We activate the company
We enter your details and activate your ApsidaERP account.
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Your details go to the provider
On activation, everything you gave us is sent to Primer Software. You do not have to enter it anywhere else.
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The provider handles TaxisNet
They carry out the declaration steps towards AADE as a certified provider. It is not something you have to deal with.
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You approve the paperwork
Once everything has been submitted from every side, all that is left for you is to accept the documents. From then on you issue as normal.
Until the process is complete, the dashboard shows the business as not connected to myDATA — so you always know where you stand.
Migrating from your current software is on us as well. Send us a sample export and we will tell you what carries over as-is and what needs work.